Answered By: Roselle Maestro
Last Updated: Sep 09, 2022     Views: 247

Laptop Lending at AVSU Guidelines:

  1. Faculty, administrators and staff may borrow laptop/s for school presentations, departmental activities and other related school programs.
  2. CSB students are allowed to borrow laptops for regular class presentations.
    • For thesis defense, only those for presentation purposes will be allowed provided that no other software will be installed in the laptop unit.
    • For other purposes such as encoding and ether thesis-related activities, students are expected to use their own computer/laptop.
  3. The laptop units are available upon reservation on a first-come-first-served basis.
  4. CSB IDs must be presented for laptop lending.
  5. For activities outside College premises (for CSB associates only), a request letter endorsed by the School Dean/Center Director must be forwarded to the Head of the CLR-AVSU at least a day before the activity. The letter should contain the activity purpose and details.
  6. The CLR-AVSU associates shall prepare the necessary gate pass upon the approval of the request. The gate pass will be released upon checkout of borrowed laptop.
  7. No additional software should be installed on the laptop. Should the need arise, the CLR-AV associate will coordinate with DTO technical support team regarding this matter.
  8. The user is responsible for bringing the laptop from the CLR-AVSU counter to its venue and vice-versa.
  9. The user should return the laptop computer to the CLR-AVSU counter immediately after use. A P10.00/hour charge will be imposed after a 30-minute grace period.
  10. The user shall take full responsibility for borrowed laptop. Costs incurred through loss. theft or damage, unintentional or otherwise, shall be shouldered by the user and must be settled immediately.
  11. The CLR-AVSU reserves the right to amend these policies and procedures at any time without prior notice.

 

Procedures:

  1. Laptop reservations must be done via email: clr@benilde.edu.ph
  2. The email reservation must contain the following information:
    • Intended use for the laptop/s 
    • Date and time of reservation 
    • Venue of activity where tile items will be used
  3. Approval or denial of reservation will be communicated to the requestor via email.
  4. Once approved, kindly proceed to the CLR-Audio-Visual Services Unit counter on the scheduled date and time:
    • Taft Campus: 2/F, Mutien-Marie Hall
    • AKIC Campus: 10/F
    • DA Campus: 7/F
  5. The CLR-AVSU team will test the laptop and will only release the item if the unit works properly.

  6. The borrower will present his/her validated CSB ID card to the CLR-AVSU associate on duty for check-in/out of the unit to the WMS borrowing system.

  7. After use, the borrower will return the borrowed laptop unit/s to the CLR-AVSU counter.

  8. The CLR-AVSU associate on duty will check the returned items and close the transaction.